Rules & Regulations
To ensure the safety of all participants and volunteers throughout the event, the following event rules MUST followed:
- All team members must be aged 18 years or above in the 85km event.
- All team members must be aged 16 years or above in the 57 km event (a responsible adult/s must participate with the under aged team at all times, if the adult/s becomes injured and cannot continue in the event, the rest of the under aged team will have to withdraw).
- Younger children may participate in the 15km & 31km event with parental consent.
- Individual participants may only register for the 15km & 31km event.
- At the start of the event, each team must have all their team members.
- Teams must sign in at the marquee that represents their registered event 30 minutes prior to their allocated event start time. Please arrive on time to avoid delays.
- You must present your team medical form at time of signing in on the day. If you do not have your team medical form handed in on the day you will not be able to participate in the event. Only 1 team member is required to sign in on the teams behalf.
- Each individual must have their specific assigned bib number pinned onto them at all times. Under no circumstances can participants change or switch bibs, as they are strictly allocated to each individual.
- All team members must stay together between checkpoints, and must check in and through together at each checkpoint. You may not leave a checkpoint until all members have checked in and been accounted for. Checkpoint staff will not check in incomplete teams with members unaccounted for.
- Any member who is injured or exhausted must be brought to the nearest checkpoint by team-mates for assistance if possible.
- Under no circumstances are individuals to be left unattended. If a team member becomes seriously injured and cannot be moved, one person must stay with him or her while the other seeks help. Note : If team of two - If a team member becomes seriously injured and cannot be moved, the other person must stay with him/her at all times (the emergency center should be contacted by mobile phone). The team of two should wait for other teams to pass by to seek further help.
- If you want to withdraw during the event, you must first report to the nearest checkpoint. Remaining team members cannot continue until retiring members have been reported. If for any reason you have to leave the event urgently, you must call the emergency number (on bib), as soon as possible.
- Teams of two – If a team member of a team has withdrawn, the continuing team member will not be allowed to move on until he/she has joined up with another team at a checkpoint (other teams have the right to refuse the offer).
- If for any reason you stay between two checkpoints for an extended period, you must call the Emergency phone number (printed on bibs) to inform the command centre, otherwise you will be considered missing and emergency procedures will be activated.
- If you haven’t reached a checkpoint by the nominated closing time, your team is withdrawn from the event and you continue at your own risk. The closing times are calculated on the basis that there would be sufficient time remaining to complete the event within the specified 36 hours.
- Registrations close at 5:00pm Monday the 25th September 2017. Teams must notify the organiser of any change of team members by Thursday 28th September, 5:00pm, at the absolute latest. No substitutions will be allowed once the event is in progress.
- Identification bibs MUST be worn at all times.
- It is recommended that teams participating in the 57km event and above distances have a support team. The support team is responsible for providing teams with food, change of clothes, etc during the event. It is unrealistic to carry all supplies yourself. Please make sure your support team reads the Support Team Information Section.
- Teams are responsible for the behavior of their support team. Any support team or participant found to be breaching any checkpoint landowner’s regulations may lead to team’s disqualification from the event.
- Teams must carry a mobile phone at all times during the event.
- It is recommended that all teams should carry at least one first aid kit.
- Do not smoke or drop litter. The Operation Flinders Challenge is an environmentally friendly event. There are litter bins at each checkpoint – use them. Please respect the environment.
- If the trail gets congested, particularly in the early stages of the event, please give way to teams moving more quickly.
- SEVERE WEATHER CONTIGENCIES & EVENT CANCELLATION POLICY
In the event of heavy or continuous rain or other extreme weather conditions such as fire danger during the week leading up to the event, the Event Manager will liaise with and take daily advice from SAPOL, SES, DEWNR, CFS, and any other related agencies. If the advice is such that to continue with the event would involve unacceptable risk to participants, personnel, or the natural environment the decision to cancel the event may be taken. This final decision will be made by the Event Director in consultation with the Event Manager no later than 5.00pm on the Friday prior to the event date. Factors to be considered in determining whether to cancel the event: Weather forecasts; Total fire ban; Current and projected creek levels; Current and projected state of outdoor Checkpoint areas (Start, Hydration Point, CP1, CP3, CP4, CP5, CP6, CP 7 and Finish).
If following the start of the event, and upon receiving advice from emergency services and relevant stakeholders given above, there is a consensus that to continue would involve unacceptable risk to participants, personnel, or the natural environment (factors same as above), the decision to cancel the event may be taken. This final decision will be made by the Event Director in consultation with the Event Manager.
Event Cancellation Contingency:
There will not be a rescheduling of the event but a carry- over procedure to the following Operation Flinders Challenge event. In the event of that the Operation Flinders Challenge is cancelled for any of the above or any other relevant reasons which have the best interests and safety of all participants and volunteers involved all participants will have the entry fee waived to the following year’s event and all sponsorship monies raised to date will be carried over to this event.
PLEASE FOLLOW AND RESPECT THESE RULES – THEY ARE IN PLACE FOR THE SAFETY OF ALL
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